Employee Time Tracking & GPS Clock-In
Know exactly when and where your team is working. GPS-verified clock-in/out, automated break tracking, overtime compliance, and real-time visibility -- from the field to the office.
Everything You Need to Track Employee Hours
GPS Clock-In & Clock-Out
Every punch captures GPS coordinates automatically. Set distance thresholds to ensure employees clock in from the job site, not the parking lot down the street.
Lunch & Break Tracking
Dedicated lunch and break buttons track time away from work. The system enforces minimum break durations, required lunch windows, and flags short or missed breaks.
Overtime Compliance
Configure daily and weekly overtime thresholds. The system automatically distributes overtime across entries and generates compliance violation reports.
Mobile Time Clock
Full-featured time clock on iOS and Android. Employees clock in, take breaks, and clock out with a single tap. Real-time status shows On Lunch, On Break, or Clocked In.
Admin Approvals & Editing
Admins review, approve, or reject time entries. Edit clock-in/out times directly when corrections are needed. All changes are logged with an audit trail.
Job Time Tracking
Track time against specific jobs and work orders. See exactly how many hours each technician spent on each job for accurate labor costing and invoicing.
How It Works
1
Clock In
Employees tap Clock In from the mobile app or web. GPS location is captured and validated against the job site address automatically.
2
Work & Track
Hours accumulate in real time. Employees can start lunch or regular breaks with dedicated buttons. The dashboard shows live status for every team member.
3
Review & Approve
Admins see all pending entries, approve or edit as needed, and review compliance reports. Auto-approve rules streamline the process for trusted employees.
4
Export & Report
Download timesheets as CSV or print them directly. Summary reports break down hours by employee, job, and entry type for payroll processing.
Built-In Labor Compliance Engine
Stay ahead of labor law requirements with configurable compliance rules. The system continuously scans time entries and flags violations before they become costly problems.
Lunch Break Enforcement
Require lunch breaks after a configurable number of hours. Flag short lunches, missed breaks, and lunches taken outside the allowed time window.
Overtime Threshold Alerts
Set daily and weekly regular-hour limits. The system automatically flags when employees exceed thresholds and calculates overtime at the configured multiplier.
GPS Location Validation
Verify that clock-in and clock-out punches are within a configurable radius of the job site. Flag off-site punches with distance details.
Violation Severity Levels
Each violation is categorized as low, medium, high, or critical. Filter and sort compliance reports by severity, employee, date range, or violation type.
Why Accurate Time Tracking Matters
Inaccurate timekeeping costs field service businesses thousands in lost revenue, compliance fines, and payroll disputes. ServiceFlow Pro eliminates manual timesheets and gives you real-time visibility into your labor costs.
80%
of field service businesses report timesheet errors with manual tracking
$7,000
average annual cost of buddy punching per affected employee
100%
of clock punches GPS-verified with configurable distance rules
Built for Field Service Businesses
- Works on iOS, Android, and web -- employees clock in from their phone
- GPS coordinates captured on every punch for location accountability
- Configurable lunch break rules with minimum duration and time windows
- Daily and weekly overtime automatically calculated from real entries
- Separate general work and job-specific time entry tracking
- Compliance reports with violation filtering, CSV export, and printing
- Admin time entry editing with full audit trail logging
- No credit card required to start your free trial
Frequently Asked Questions
How does GPS clock-in and clock-out work?
When employees clock in or out from the mobile app, their GPS coordinates are captured automatically. Admins can configure a maximum distance radius from the job site, and the system flags any punches that fall outside the allowed range as a compliance violation.
Can employees take lunch and regular breaks?
Yes. The time clock supports distinct lunch breaks and regular breaks. When an employee starts a lunch break, the system records a "lunch out" punch, and when they return, a "lunch in" punch. The same applies to regular breaks. The dashboard shows the current status (On Lunch, On Break, Clocked In, or Clocked Out) in real time.
How does overtime compliance work?
Business owners configure overtime rules -- daily regular hours threshold, weekly regular hours threshold, and the overtime multiplier. The system automatically calculates overtime hours for each time entry based on the employee's cumulative daily and weekly totals. Compliance reports flag any violations.
Can admins edit employee time entries?
Yes. Admins can edit clock-in and clock-out times for any entry, add notes, and approve or reject pending entries. All edits are logged with an audit trail. The system recalculates hours and overtime automatically after each edit.
What compliance rules can be configured?
Businesses can configure lunch break requirements (minimum duration, required after a set number of hours, time window), overtime thresholds (daily and weekly), GPS location validation with distance radius, and punch validation rules. The compliance report scans all entries against these rules and flags violations with severity levels.
Does time tracking work on the mobile app?
Absolutely. The mobile app has a full-featured time clock with clock-in/out, lunch and break tracking, GPS capture, and real-time status display. Employees see their daily entries, weekly hours, and can start or end breaks with a single tap. All data syncs instantly with the web dashboard.
Ready to Track Time the Right Way?
Start your free trial today. Set up GPS time tracking, break management, and compliance rules in minutes -- no credit card required.
ServiceFlow Pro
The future of field service management powered by artificial intelligence.